NJASFAA Executive Council Meeting Minutes

Rider University

October 22, 2004

Attended: Lissa Anderson, Francine Andrea, Michael Angulo, Sheila Attias, Catherine Boscher-Murphy, Joan Buttafuoco, Jo-Ann Craig, Frank Cuozzo, Vince Davis, Kimber Decker, Gloria Green, Jean Hathaway, Gisele Joachim, Dennis Levy, Shirley McFarlane, Helen Mikulak, Reggie Page, Carmen Panlilio, Maribeth Quinn, Joe Roberto, Larry Sharp, David Sheridan, Mark Singer, Marilyn Stamas, Carol Strauss, Karen Weber, Richard Woodland

The meeting was called to order at 10:05 a.m. A quorum was established.

Maribeth introduced Michael Angulo, the new Executive Director of HESAA, to Executive Council.

Motion to approve the September 17 Executive Council meeting minutes moved by David Sheridan; seconded by Dennis Levy. Minutes were approved unanimously by a voice vote.

Budget for 2004-2005

Moved by Joe Roberto; seconded by Helen Mikulak

Be it resolved, that the 2004-2005 Association budget, as presented for consideration based on the recommendation of the Budget Committee and Treasurer, be approved, adopted and implemented effective July 1, 2004.

Carried: Motion carried unanimously by a voice vote.

Officer Reports:

Treasurer: Dennis Levy

· Dennis thanked Kimber for his assistance with the vendor invoices for the fall conference.

· Motion to approve the Treasurer’s Report moved by Karen Weber; seconded by Carmen Panlilio. Treasurer’s Report was approved unanimously by a voice vote.

President-Elect: Carmen Panlilio

· Carmen will receive the forms to set up the endowment fund.

Committee Reports:

Conference: Gisele Joachim

· Gisele thanked conference committee members for their hard work.

· On Tuesday afternoon Brett Leif will present a Washington, D.C. Update and Jeff Baker will present a U.S.D.E. Federal Update.

· The agenda includes four selections for the concurrent sessions.

· NJASFAA will participate in the Toys for Tots drive at the conference. Members are encouraged to contribute new toys.

· Catherine is gathering questions for the Jeopardy game show.

Constitution and By-Laws: Richard Woodland

· The Board of Directors will review our travel reimbursement policy at its next meeting to be held at the fall conference.

· Richard distributed a proposal to amend the Constitution and By-Laws to allow associate members the right to vote on any matters brought before the association, and to allow one Council Member at Large seat to be opened to associate members. This resolution will be presented to the full membership prior to the fall conference. Active members will vote on the resolution at the fall conference business meeting.

· We discussed whether to have an electronic ballot, a paper ballot or a voice vote. We decided to have a paper ballot to ensure the privacy of all voters.

Development: Kimber Decker

· Kimber distributed a list of fall conference vendors and sponsorship levels. We have exceeded our goal by $5100.

EASFAA Update: Joe Roberto

· The EASFAA Conference will be held May 15 - 18, 2005 in Atlantic City. Postcards will be sent to NJASFAA members to promote the conference.

Electronic Initiatives: Larry Sharp

· The committee met on October 21 to develop our new Web site. We will redesign the site similar to California’s Web site.

· The committee will discuss Web site upgrades with ATAC at its next meeting. Larry will distribute templates to Executive Council prior to implementation of the upgrades in December.

Government Relations: Lissa Anderson and Sheila Attias

The committee met on October 21. It will:

· Review education-related bills being considered in the House and Senate.

· Appoint liaisons to New Jersey Congress members to serve as a contact point for financial aid questions.

· Continue to work with HESAA staff to keep members current with state regulations.

· Request NJASFAA to consider a training session that would reach out to Admissions and EOF colleagues.

· Have a session at the fall conference entitled “Marketing the Financial Aid Office on Your Campus.”

Membership: Joan Buttafuoco

· The association has 335 active members.

Mentoring: Gloria Green

· The committee will host a pre-conference brunch at HESAA on October 28 for new members.

Multicultural Concerns: Vince Davis

· The committee will have a session at the fall conference.

Newsletter: Carol Strauss

· A paper post conference newsletter will be produced.

· A paper annual report will be produced in June.

Non-Traditional Concerns: Helen Mikulak

· Steve Tessitore will present a Clock Hour training session at the fall conference.

· The next committee meeting will be held on November 19.

Novice Training: Jo-Ann Craig

· We have a tentative agreement with Drew University to host this training in June 2005.

Public Relations: Mark Singer

· The committee is developing a brochure to promote the association. Mark hopes to have it available at the fall conference.

· The NJASFAA Hotline will be held in January 2005.

Speakers Bureau: Reggie Page

· The Speakers Bureau brochure and the list on our Web site have been updated.

· Reggie would like to distribute a letter to parents to educate them about financial aid consultants.

Sunshine: Shirley McFarlane

· The committee will acknowledge first-time conference attendees and will recognize members with 20 to 30 years in financial aid.

Training and Professional Development: Frank Cuozzo

· Jim Briggs will conduct a training workshop on income tax returns on November 29 at Raritan Valley Community College.

HESAA Update: Francine Andrea

Fran informed us of items that were discussed at the October 19, 2004 HESAA Board meeting.

The board adopted its FY2006 budget policy statement. The budget committee made the following recommendations.

· An increase of $9.7 million for the TAG Program for full-time students.

· An increase in funding for the Part-Time TAG Program and for the Outstanding Scholars Recruitment Program.

· Level funding for the coordinated Garden State Scholarship Program, the NJSTARS Program and all other programs.

· The board discussed the report on the Outstanding Scholars Recruitment Program. Michael Angulo has been authorized to give the report to the governor for his review and signature.

· Fran also reported that the first NJACSA meeting will be held on October 27. Another NJACSA meeting will be held to discuss the planned revisions to the Management Review Chapter of the Grants and Scholarships Policy and Procedures Manual.

Old Business:

· Kathy Bialk, Janet Mariano-Merli and Richard Woodland will conduct an internal audit of the NJASFAA books in December.

· Motion to appoint Mr. Steven Nydick of Maddaloni, Nydick and Keenan (of Florham Park, NJ) to serve as NJASFAA’s registered agent for purposes of filing of the Annual Report with the State of New Jersey moved by Dennis Levy; seconded by Mark Singer. Motion carried unanimously by a voice vote.

· Motion to offer the $500 NASFAA State Award to Toys for Tots at the fall conference moved by Maribeth Quinn; seconded by Dennis Levy. Motion carried unanimously by a voice vote.

· Motion that the Long Range Strategic Plan, as written and amended, be adopted as the official document presented to membership at the fall conference, and be placed on our Web site, moved by David Sheridan; seconded by Mark Singer. Motion carried unanimously by a voice vote.

· Maribeth encouraged committee chairs to be active on the Web site and keep membership lists and the calendar up-to-date.

New Business:

· NJASFAA will select representatives to attend the NASFAA Leadership Conference in March 2005. Maribeth will submit names of nominees to NASFAA by November 1. She asked committee chairs to review their membership lists for members who we want to groom for leadership of the association.

· Fran Andrea distributed a description of the “College Goal Sunday” program and discussed the intent and the grants available for this program. HESAA would like to work with NJASFAA to obtain grant resources to start a College Goal Sunday program in New Jersey. HESAA and NJASFAA would formulate a proposal for NASFAA. Maribeth will contact Michael Bennett and Reggie Page to assist with this initiative.

· Lou Palefsky is seeking volunteers to serve on the Local Arrangements Committee for the NASFAA Conference to be held in July 2005 in New York City.

· Lissa suggested that we have a forms exchange at the spring conference. Carmen suggested that we place forms on our Web site.

· Motion to allow NJASFAA to cover the cost of the EASFAA Conference for our EASFAA representative moved by Helen Mikulak; seconded by Joe Roberto. Motion carried unanimously by a voice vote.

Motion to adjourn moved by Helen Mikulak; seconded by Karen Weber and unanimously approved at 12:20 p.m.