NJASFAA Executive Council Meeting Minutes

Muhlenberg Regional Medical Center

February 18, 2005

Attended: Lissa Anderson, Jo-Ann Craig, Gloria Green, Patricia Guli, Jean Hathaway, John Iacovelli, Gisele Joachim, Dennis Levy, Shirley McFarlane, Helen Mikulak, Reggie Page, Carmen Panlilio, Maribeth Quinn, Joe Roberto, Larry Sharp, Mark Singer, Marilyn Stamas, Karen Weber

The meeting was called to order at 9:40 a.m. A quorum was established.

Motion to approve the January 21 Executive Council meeting minutes moved by Joe Roberto; seconded by Helen Mikulak. Minutes were approved unanimously by a voice vote.

Officer Reports:

Treasurer: Dennis Levy

· Motion to approve the Treasurer’s Report moved by Mark Singer; seconded by Karen Weber. Treasurer’s Report was approved unanimously by a voice vote.

President-Elect: Carmen Panlilio

· Carmen has begun discussion with the Board of Directors regarding the endowment fund.

Committee Reports:

Awards and Recognition:

· Catherine Boscher-Murphy is working on awards for the spring conference.

Budget: Marilyn Stamas

· The Training Committee requested an increase in its budget for this year. Maribeth authorized this increase. At the end of the year, line items will be adjusted in our budget.

Conference: Gisele Joachim

· The spring conference will be held on April 13, 2005 at the Bridgewater Manor.

· Conference registration will be available on our Web site today.

The program includes the following:

· Business Meeting

· Two general sessions: a HESAA Update and a session on Workplace Survival Skills

· Two concurrent sessions

· Annual Scholarship and Awards Luncheon

EASFAA Update: Joe Roberto

· EASFAA will offer the Mentoring Scholarship Program in 2005-2006. Maribeth asked us to submit nominations for this scholarship.

Electronic Initiatives: Larry Sharp

· Larry distributed a prototype of our new Web site, which he anticipates will be operational in mid-March.

· He reviewed new enhancements to the site. These include drop down menus; links to sites that we visit often; and articles with timely updates scrolled into the bottom of the site.

Government Relations: Lissa Anderson

· Lissa has posted the Government Relations Committee minutes from its February 1 meeting to our Web site.

· A bill was passed in the New Jersey State Legislature on January 26, 2005 that prohibits institutions in the State from displaying a student’s social security number on any documents. This bill is effective on January 26, 2006.

· On February 14, Senator Edward Kennedy introduced the College Quality, Affordability and Diversity Improvement Act.

· Lissa will appoint liaisons to New Jersey Congress members.

· Reauthorization is on the horizon.

· The next two committee meetings will be held on March 1 and May 11.

Membership:

· The association has 433 members.

Mentoring: Gloria Green

· The committee held a “Hi Five” luncheon recently.

· Committee members will visit the Rutgers University Office of Financial Aid on March 15.

Non-Traditional Concerns: Helen Mikulak

· The next committee meeting will be held on March 4. Helen has invited Steve Tessitore to this meeting.

Novice Training: Jo-Ann Craig

· Jo-Ann distributed the tentative agenda for Novice training. She still needs instructors for several sessions.

Public Relations: Mark Singer

· The NJASFAA Hotline received about 200 phone calls from students and parents.

Scholarship: Jean Hathaway

· The application has been placed on our Web site. The deadline is March 4.

· The committee will meet on March 10 to select recipients.

Speakers Bureau: Reggie Page

· Reggie asked us to notify him of any changes to the list on our Web site.

Sunshine: Shirley McFarlane

· Shirley distributed birthday cards to those members celebrating birthdays in February.

· She asked us to notify her of any job changes.

Training and Professional Development: Patricia Guli

· “Verification by the Numbers” will be held on March 14 at Rutgers University.

· An NSLDS workshop will be held on April 5 at Raritan Valley Community College.

· A Support Staff workshop will be held on April 22 at Raritan Valley Community College.

· The committee requested permission to raffle gifts at the Support Staff workshop.

HESAA Update: John Iacovelli

· At its February 16 meeting, the HESAA Board passed two resolutions. One will establish an independent audit process and the other will establish a subcommittee within the board.

· Tanya Williams left HESAA for a position as a technical consultant with Sallie Mae.

· John distributed a HESAA News Release, dated February 2, 2005, announcing the five recipients of the 2004 Dana Christmas Scholarship for Heroism award.

· HESAA will develop several loan redemption programs. The teacher fellow redemption program will move forward.

Old Business:

· Maribeth shared information with us regarding the College Goal Sunday programs that she visited in Delaware and Indiana.

· NJASFAA will move forward with the College Goal Sunday program. We hope to have three or four sites for next year. We will have information on this program available at the spring conference.

· The Audit Committee met on February 9. It may conduct an audit for 2003-2004 and after June 30, for 2004-2005.

· Richard Woodland will have an Audit Committee report for the next Executive Council meeting and for the spring and fall conferences.

New Business:

· Carmen and Maribeth revised the NJASFAA committee volunteer form to include only those committees that require additional volunteers.

· Mark Singer moved a motion that committee chairs give thought to what records we have to archive, for discussion at our next meeting. Helen Mikulak seconded the motion. Motion carried unanimously by a voice vote.

Motion to adjourn moved by Helen Mikulak; seconded by Dennis Levy and unanimously approved at 12:15 p.m.