NJASFAA Executive Council Meeting Minutes

Raritan Valley Community College

July 20, 2005

Attended: Jim Anderson, Lissa Anderson, Sharon Austin, Evelynne Blatt, Catherine Boscher-Murphy, Jo-Ann Craig, Marilyn Faller, Jean Hathaway, John Iacovelli, Gisele Joachim, Dennis Levy, Woodrow Lewis, Helen Mikulak, Carmen Panlilio, Maribeth Quinn, Joe Roberto, Mark Singer, Karen Weber, Debra Wulff

The meeting was called to order at 9:35 a.m. A quorum was established.

Motion to approve the Executive Council Retreat minutes moved by Maribeth Quinn; seconded by Helen Mikulak. Minutes were approved unanimously by a voice vote.

Officer Reports:

President: Carmen Panlilio

· We will update our Long Range Strategic Plan based on committee discussions held at the Executive Council Retreat.

· Richard Woodland was selected to receive a NASFAA Regional Leadership Award. The award will be formally presented to him at the 2006 EASFAA Conference.

· Carmen attended a focus group on ADvance at the USDE Spring Conference. USDE requested feedback on changes it is considering.

· She would like all committees to be active on the NJASFAA Web site. She wants committee chairs to post meeting minutes and keep the calendar up-to-date.

Past President: Maribeth Quinn

· Maribeth will contact the Board of Directors to coordinate a date for its next meeting, to be held in the beginning of August.

Treasurer: Helen Mikulak

· Helen has received all of the books from Dennis Levy.

· The NJASFAA Balance Sheet and Profit & Loss Statement are current as of June 30.

· She distributed the Profit & Loss Detail for every account from July 2004 through June 2005. This will be distributed at every meeting.

· Committee chairs can let her know when they need her to send an invoice.

· She reminded us that our travel reimbursement will be made twice a year.

· Motion to approve the Treasurer’s Report moved by Karen Weber; seconded by Lissa Anderson. Treasurer’s Report was approved unanimously by a voice vote.

· Dennis reported that our current accounting firm has completed the NJASFAA tax returns for the tax year ending April 30, 2005 and should release the documents shortly. The federal tax return has a deadline of September 15 and the state tax return has a deadline of October 31. Once received, Dennis will forward the returns to Helen and Carmen for review and signature.

Committee Reports:

Budget: Marilyn Faller

· Marilyn distributed a draft 2005-2006 budget last week. She made a few changes to this budget, based on a meeting with Carmen and Helen, and notified us of these changes.

· She distributed a revised budget today. We discussed additional changes. She will distribute a new budget, based on these changes.

· The Audit Committee and Endowment Fund Committee line items will be reduced.

· Novice Training and Prior Year Revenue line items will be adjusted.

· A new line item for Professional Fees will be added. This will include the cost of the audit and legal fees associated with our endowment fund and trademark (CPA, lawyer and trademark expert).

· Mark Singer moved a motion to approve the 2005-2006 Association budget, with revisions as indicated, and add a line item for Professional Fees. Lissa Anderson seconded the motion. The budget was approved unanimously by a voice vote.

Conference: Catherine Boscher-Murphy

· The first committee meeting was held on June 30. The theme for our fall conference is “Electing to Serve.”

· Committee members will contact individuals to conduct sessions. They are reaching out for keynote speakers and for a presenter for the Federal Update.

Graduate and Professional Concerns: Gisele Joachim

· Gisele is recruiting committee members. She is reaching out to colleagues at Rutgers University and UMDNJ.

· The committee will develop a brochure for undergraduate students, providing them with information on financial aid at the graduate level. Topics will include types of aid and debt management.

· Gisele would like the brochure to include information for students in law school, medical school and Ph.D. programs.

· The first committee meeting will be held in September.

Leadership: John Iacovelli

The committee will:

· Work with the Training Committee.

· Present a session at the fall conference.

· Create informational pieces for NJASFAA members.

Multicultural Concerns: Woodrow Lewis

The committee’s mission is to identify and raise awareness of issues of the Multicultural members of the association.

The committee objectives are to:

· Reaffirm the Multicultural Concerns Committee mission to NJASFAA members through participation on Executive Council, posting information on the NJASFAA Web site and contributing to the NJASFAA Newsletter.

· Conduct an informative session at the NJASFAA Fall Conference.

· Recruit ten new members.

· Award multicultural scholarships to deserving students.

· Reach out to other diversity committees in the EASFAA region to explore new ideas for possible projects.

· Identify the needs specific to minority and disadvantaged students and increase awareness among NJASFAA members.

Newsletter/Magazine: Lissa Anderson

Lissa would like committee chairs to:

· Submit updates to her, to post to the Newsletter section of our Web site.

· Take pictures at meetings, to post to our Web site and include in our published issues.

· Post meeting minutes to our Web site.

Novice Training (2004-2005): Jo-Ann Craig and Debra Wulff

· Twenty-three people attended Novice Training, held June 21 to 24 at Drew University.

· It was extremely successful and received good evaluations. The attendees were enthusiastic and expressed interest in joining NJASFAA committees.

· Jo-Ann and Debra thanked everyone who participated.

Public Relations: Mark Singer

· The committee will prepare press releases for local newspapers, and revise our brochure.

· Mark is serving on the College Goal Sunday Public Relations Committee.

· The College Goal Sunday Steering Committee will meet tomorrow and will discuss whether to hold the Hotline before or after College Goal Sunday.

Scholarship: Debra Wulff

· Debra will send a letter to members in September to remind them to be on the lookout for candidates.

Speakers Bureau:

· Carmen Panlilio, David Sheridan and John Iacovelli will work together on the letter to be sent, with the Speakers Bureau brochure, to the high school community.

· A suggestion was made to send this letter to the county superintendent of schools.

Sunshine: Evelynne Blatt

· Jo-Ann Craig thanked Evelynne for sending a message to the NJASFAA list to identify and congratulate Novice Training attendees.

Training and Professional Development: Sharon Austin and Jo-Ann Craig

· The first committee meeting will be held in the beginning of August.

· Sharon and Jo-Ann will develop a survey to determine the types of training that each sector would like.

· The committee will work with the Leadership Committee and the Graduate and Professional Concerns Committee.

EASFAA Update: Maribeth Quinn

Maribeth attended the EASFAA Executive Council Retreat, held June 12 to 14 in Portsmouth, New Hampshire, and updated us on the following.

· The 40th Anniversary EASFAA Conference will be held May 7 to 10, 2006 in Burlington, Vermont. The Conference Committee will invite all EASFAA Past Presidents to attend.

· Howard Entin, Training Committee chair, will contact Jo-Ann Craig regarding EASFAA and NASFAA fall training sessions.

· Betty Davis, Federal Relations Committee chair, will contact Chris Pesotski and Fran Andrea.

· Leadership Development is a new EASFAA committee. Committee members will travel to all state conferences to participate in panel sessions.

· Richard Woodland, Graduate and Professional Concerns Committee chair, will work with Gisele Joachim.

· EASFAA put together a position paper, through its Federal Relations Committee, on the impact of federal tax changes and the STAR Act, among other items. It revised the paper, based on feedback from members, and excluded comments on the STAR Act. EASFAA voted and passed it as amended. Discussions on the STAR Act will be ongoing.

· Maribeth will attend the next EASFAA Executive Council meeting, to be held in December in San Juan, Puerto Rico.

Old Business:

· Marilyn reminded everyone to let her know what old records we have. We will determine what we have to archive and what kind of storage facility we need to hold these items.

· We will discuss dates for future NJASFAA Fall Conferences to try to avoid a conflict with Tri-States Conferences.

Motion to adjourn moved by Maribeth Quinn; seconded by Helen Mikulak and unanimously approved at 11:50 a.m.