Papa Joe’s Restaurant
December 16, 2005
Attended: Jim Anderson, Lissa Anderson, Sharon Austin, Evelynne Blatt, Catherine Boscher-Murphy, Jo-Ann Craig, Vince Davis, Marilyn Faller, Donna Fojtlin, Adrienne Hynek, Gisele Joachim, Dennis Levy, Woodrow Lewis, Helen Mikulak, Reggie Page, Carmen Panlilio, Maribeth Quinn, Joe Roberto, Mark Singer, Karen Weber
The meeting was called to order at 10:25 a.m. A quorum was established.
Motion to approve the October 21 Executive Council meeting minutes moved by Helen Mikulak; seconded by Lissa Anderson. Minutes were approved unanimously by a voice vote.
Officer Reports:
President: Carmen Panlilio
· The Executive Management Training workshop, held on December 12, was well received.
Past President: Maribeth Quinn
· The Board of Directors met in November. Maribeth will provide an update in January.
Treasurer: Helen Mikulak
· The NJASFAA Balance Sheet and Profit & Loss Statement are current as of December 15.
· The association received $71,000 in vendor support for the fall conference. $8600 is still outstanding.
· All bills are paid for the fall conference.
· Helen reminded us that we may submit expenditure forms for travel expenses from July to December, if the round trip is greater than 40 miles.
· Motion to approve the Treasurer’s Report moved by Dennis Levy; seconded by Mark Singer. Treasurer’s Report was approved unanimously by a voice vote.
Committee Reports:
Budget: Marilyn Faller
· College Goal Sunday has been added as a line item.
College Goal Sunday: Maribeth Quinn
· College Goal Sunday is scheduled for February 12, 2006 at five sites. We have recruited about 100 volunteers to date.
· There will be presentations in English and Spanish at all sites.
· We will begin advertising the program to the public soon. Letters will be sent to guidance counselors, principals and superintendents. The governor will send a letter to college presidents.
· Participants who submit an evaluation form will be entered into a drawing for a $500 scholarship, which will be awarded at each site.
· Lissa Anderson moved a motion that NJASFAA cover expenses, from our miscellaneous line, for refreshments for College Goal Sunday; Maribeth Quinn seconded the motion. Motion carried unanimously by a voice vote.
Conference: Catherine Boscher-Murphy
· The fall conference received good evaluations. Cathi suggested that next year evaluations be available online and we offer an incentive for responses.
· Conference sessions, the vendor area and HESAA’s snack at registration all received high scores.
· The committee is looking for a location for the spring conference.
· Cathi suggested that NJASFAA have a barbecue for members and their families at the end of May or beginning of June.
Endowment: Jim Anderson
· Carmen presented information regarding the endowment fund to the Board of Directors at its November meeting.
· The NJASFAA Scholarship Fund will be set up as a restricted scholarship program. We will establish rules as to how funds will be spent.
· The selection criteria will be the same as that of our current NJASFAA Scholarship.
· A representative from Morgan Stanley will attend our February or March meeting to discuss investment options for the $20,000 in this fund.
Graduate and Professional Concerns: Gisele Joachim
· The next committee meeting will be held in January.
· A loan workshop will be held on February 10.
Membership: Adrienne Hynek
· The association has 480 members.
Multicultural Concerns: Woodrow Lewis
· The next committee meeting will be held on January 4.
· The committee is changing the scholarship criteria.
· The application deadline is May 15.
· Six students will receive a $500 scholarship, to be presented at a high school night.
Newsletter/Magazine: Lissa Anderson
· The first issue of the magazine will be available in January.
· Lissa sent an e-mail to the NJASFAA list informing members to check our Web site for important and timely information. Updates will be posted under Urgent Notices or Notes and News.
Non-Traditional Concerns: Donna Fojtlin
· Donna sent a letter to committee members informing them that the committee serves as a resource and a peer support group for the proprietary, nursing and vocational-technical schools of New Jersey.
· She is trying to schedule the first committee meeting in January.
· She will invite colleagues at nursing schools to join the committee.
Public Relations: Mark Singer
· The committee is revising our brochure.
· Mark prepared a press release on our Toys for Tots campaign at the fall conference.
Training and Professional Development: Sharon Austin and Jo-Ann Craig
· A Professional Judgment workshop will be held on January 13 at Raritan Valley Community College. The committee has extended a special invitation to Novice Training attendees.
· A loan workshop will be held on February 10.
· A Verification workshop will be held in March at Montclair State University
· A Support Staff workshop will be held in April.
EASFAA Update: Maribeth Quinn
· EASFAA has 1535 members.
· The audit should be completed by February. Executive Council will meet with the investment broker to review the current investment strategy and determine whether or not to make changes.
· Spring training may be done as a “webinar.”
· Susan Howard plans to distribute to state representatives the list of volunteers who are not serving on committees. If the volunteers are not involved on the state level, EASFAA would like to get them involved.
· The Nominations and Elections Committee is seeking nominations for President-Elect, Vice President and Secretary.
· The Awards Committee is seeking nominations for the following awards: Lifetime Membership, Distinguished Service Award, Leadership Award and Outstanding Volunteer Award.
· The Finance Committee proposed and the council unanimously voted to revise EASFAA’s reserve policy. The reserve will be increased from one-third of the annual operating budget to the amount equal to the annual operating budget plus any contractual obligations.
· EASFAA’s Strategic Plan is a working document and will be monitored and updated annually. Executive Council plans to receive an electronic version for 2005-2006.
· Fran Andrea, Federal Relations Committee chair, will be seeking out various state FRC chairs to work with her committee.
· The Multicultural Diversity Committee held a leadership symposium on December 9.
· The 40th Anniversary EASFAA Conference will be held May 7 to 10 in Burlington, Vermont. The Conference Committee will invite all EASFAA Past Presidents to attend.
· Maribeth reported on highlights from several state reports.
Motion to adjourn moved by Dennis Levy; seconded by Maribeth Quinn and unanimously approved at 12:10 p.m.