Rutgers University
January 27, 2006
Attended: Jim Anderson, Francine Andrea, Sharon Austin, Evelynne Blatt, Catherine Boscher-Murphy, Jo-Ann Craig, Vince Davis, Marilyn Faller, Donna Fojtlin, Jean Hathaway, Adrienne Hynek, John Iacovelli, Gisele Joachim, Dennis Levy, Woodrow Lewis, Helen Mikulak, Reggie Page, Carmen Panlilio, Maribeth Quinn, David Sheridan, Mark Singer, Magda Torres, Karen Weber
The meeting was called to order at 9:40 a.m. A quorum was established.
Motion to approve the December 16 Executive Council meeting minutes moved by Maribeth Quinn; seconded by Helen Mikulak. Minutes were approved unanimously by a voice vote.
Officer Reports:
President: Carmen Panlilio
· The president of the State Guidance Counselor Association contacted Carmen regarding financial aid consultants. She responded to his inquiry.
· Joe Roberto resigned from Bergen Community College and has taken a position with Nelnet. As an associate member of NJASFAA, he is ineligible to serve as President-Elect or President. Our upcoming election will include a special ballot for President for 2006-2007.
· Carmen will send a letter to our current accounting firm notifying them that we will no longer use their services.
Past President: Maribeth Quinn
· Next week Maribeth will send an e-mail to the NJASFAA list to seek nominations for Executive Council for 2006-2007.
Treasurer: Helen Mikulak
· The NJASFAA Balance Sheet and Profit & Loss Statement are current as of January 26.
· A representative from Morgan Stanley will attend our February 17 Executive Council meeting to discuss investment options for the $20,000 in our scholarship fund.
· Motion to approve the Treasurer’s Report moved by Karen Weber; seconded by Maribeth Quinn. Treasurer’s Report was approved unanimously by a voice vote.
Committee Reports:
Audit Committee:
·
Prior to our meeting, Richard Woodland distributed the
final report of the Audit Committee to Executive Council for review.
·
We will discuss the recommendations presented in this
report at our next Executive Council meeting.
·
The document will then be disseminated to membership
for discussion at the spring conference.
·
A recommendation was made to change the officers’ terms
to June 1 through May 31 from July 1 through June 30. Executive Council will vote on this before it is presented to
membership for voting at the spring conference.
College Goal Sunday:
·
We have recruited about 175 volunteers to date. There will be 30 to 41 volunteers at each
site.
·
There will be presentations in English and Spanish at
all sites.
·
We sent letters to 78 high schools in the state to
advertise the program.
Conference: Catherine Boscher-Murphy
· The committee will meet this afternoon.
· The fall conference will be held November 6 to 8 at the Tropicana Hotel.
Electronic Initiatives: Magda Torres
· Online evaluation forms for events and conferences will be available on our Web site soon. We would like to offer incentives for responses.
· Vendor forms will be available online for the fall conference.
· The job bank on our Web site is working well.
Graduate and Professional Concerns: Gisele Joachim
· The committee planned to develop a brochure for undergraduate students, providing information on financial aid at the graduate level. NASFAA is preparing a similar brochure. We will add an addendum onto this brochure.
· Gisele has been working with the Training and Professional Development Committee on a loan workshop.
Leadership: John Iacovelli
· The institute would like to share with NJASFAA members information on leadership, through quotes, small articles on aspects of leadership and recommended books on the subject.
Membership: Adrienne Hynek
· The association has 487 members.
· A suggestion was made to change the expiration date of membership to April 30 from March 31. After the meeting ended, Catherine explained that it is unnecessary to change this date. We will retain March 31 as the end of the membership year.
Multicultural Concerns: Woodrow Lewis
· The committee has developed a new application for the Multicultural Award.
· The application will be available on February 1 and will be posted to our Web site. The deadline to apply is May 1.
· Applicants are required to submit a copy of their SAR with the application.
· The committee will award six $500 scholarships targeted to students in Abbott school districts.
· Scholarship recipients must attend a New Jersey college or university.
· The names of the recipients will be posted to our Web site.
· The first issue of the magazine should be available by the end of February.
Non-Traditional Concerns: Donna Fojtlin
· The first committee meeting was held on January 19.
· Donna will invite colleagues at computer schools to join the committee.
Public Relations: Mark Singer
· Mark distributed our revised brochures.
· The NJASFAA Hotline will be held February 19 to 24.
Scholarship:
· Debra Wulff will send the first announcement for the scholarship once the date and place of the spring conference have been determined.
Speakers Bureau: David Sheridan
· David wrote an article on financial aid consultants for Campus Technology magazine.
Sunshine: Evelynne Blatt
· Evelynne suggested that a list of NJASFAA committees be distributed at training events.
Training and Professional Development: Sharon Austin and Jo-Ann Craig
· The Professional Judgment workshop held on January 13 was a success. Several Novice Training participants attended.
· A loan workshop will be held on February 10 at the Bridgewater Manor.
· A Verification workshop will be held in March.
· A Support Staff workshop will be held on April 7.
HESAA Update: Francine Andrea
Governor Codey signed two bills that impact HESAA.
· The NJSTARS II program will provide students with up to $4,000 toward tuition and fees at a state college or university. Recipients must meet all eligibility requirements of the NJSTARS program.
· Taxpayers will be able to contribute to the World Trade Center Scholarship program on their income tax returns.
EASFAA Update: Maribeth Quinn
· The next EASFAA Executive Council meeting will be held in the end of February.
· The IRS audited EASFAA recently and had all good findings.
Motion to adjourn moved by
Maribeth Quinn; seconded by Mark Singer and unanimously approved at 11:45 a.m.